Setting Up Payroll for a Small Business

Learn how to effortlessly set up and run your small business payroll.

Two startup team members having a coffee break and looking at a laptop.
Author By Team Roll on April 25, 2022
Reading Time 5 min read

Setting up payroll for the first time as a small business can seem pretty intimidating. With so many moving parts regarding payroll taxes, full-time employees, and contractors, it’s really easy to put it off as long as possible. But in order to grow your small business, payroll really is essential. That’s why we’re here at Roll, to make it as easy as possible. Here are the steps you need to take to set up and run your payroll.

1. Choose your payroll schedule

When thinking about how often to pay your employees, think about what kind of employees you are hiring. Are they full-time salary or hourly contractors?

Hourly employees typically do best with a weekly or bi-weekly pay period, whereas salaried employees do well with a semi-monthly pay period. If you have both, look into having multiple schedules — don’t worry, Roll can do both. We’ve got your back.

2. Have your employees fill out the correct paperwork

There are different kinds of paperwork for salaried versus contract employees. All new employees, regardless of salary or contract, need to fill out an I-9 form to verify their identity and the right to work in the U.S. From there, if they’re salaried, have them fill out a Federal Income Tax Withholding form, also known as a W-4. If they are contractors, they’ll need to fill out a 1099 form, also known as a W-9. These forms will help you determine the correct amount of income tax to withhold from their paychecks – that's if you withhold any at all.

3. Find the right small business payroll system for you

Find a payroll system that makes your life as a small business owner easier, not harder. That’s why Roll by ADP was created. It’s the first-ever chat-based app technology to help walk you through any issues you have, whenever you have them — whether you’re adding new employees to your existing payroll or rewarding employees with a raise or bonus. Say goodbye to long wait times on hold or support that leaves you with more questions than answers.

Roll helps you set up your system and employees for effortless and automated payroll. We’ll even calculate, deduct and pay your payroll tax withholdings for you. Roll is fully backed by ADP, the largest payroll company in the U.S. And ADP has its perks, like our payroll protection. If for any reason our suggested tax filings are incorrect, we’ll cover the cost, guaranteed. So know that when you do payroll, you’re doing it right, every time. And that’s one less thing you need to worry about when it comes to your small business.

4. Pay your employees effortlessly

With Roll, not only can you pay different types of employees on different pay schedules, but you also have the option to pay your employees through direct deposit or check.

We offer next-day direct deposit or same-day payment through a company check. So no matter where or how your employee wants or needs to be paid, we offer options and payroll in all 50 states.

The extra bonus about Roll is that it gives your employees access to all of their pay stubs, tax statements, and benefits information right within the same app. Which is one less thing you’ll have to do for them. Score! So what are you waiting for? Get started on growing your small business with Roll.

Small Business Payroll • Business Basics • Small Business • Payroll
Free Trial

Free Trial

Sign up today and enjoy a three-month free trial.